oCIS Field Guide

Visual, verified walkthroughs of ownCloud Infinite Scale Web. Every step is a real end-to-end test, captured, not mocked. 61 walkthroughs are available; enable JavaScript for the interactive guide.

• Getting around ownCloud Web — A tour of the ownCloud Web interface for everyday use: where your files live, how to switch apps, search everything, and find your account, storage and appearance settings. Re-captured automatically from a live oCIS instance so it never drifts from the product.
• Your files, shares and spaces — The left sidebar is your map to everything you can reach: your private files, what others have shared with you, collaborative spaces, and a trash bin for recovering deleted items. Re-captured automatically from a live oCIS instance.
• File details, sharing and versions — Select any file and the right sidebar shows everything about it: its details, who it is shared with, and its previous versions. This is where most day-to-day file actions happen. Re-captured automatically from a live oCIS instance.
• Help where you need it — ownCloud Web keeps help close at hand: small question-mark icons sit next to features that benefit from a little explanation, and clicking one shows guidance specific to what you are doing without leaving the page. Re-captured automatically from a live oCIS instance.
• Sharing a file with a colleague — Give someone in your organisation access to a file, choose what they can do, and keep track of it.
• Searching your files — Find files by name or by what is inside them, then narrow the results with filters.
• Sharing with a public link — Create a link anyone can open, choose what they can do, protect it with a password, and manage it whenever you like.
• Creating a project Space — Set up a shared Space for a team or project, with its own storage and members, separate from your personal files.
• Organising files with tags — Label files with keywords so you can group and find them later, across folders and Spaces.
• Restoring a deleted file — Deleted something by mistake? Files are not gone immediately, so you can recover them from Deleted files.
• Summarising a document with AI — Turn a long PDF, text or Markdown file into a short overview and a few key points, generated by an AI assistant right inside ownCloud. Preview of the AI Document Summary extension (web-extensions PR #452).
• Following activity on files and Spaces — See a timeline of who changed what, for a single file or a whole Space.
• General administration settings — Find your instance information and customise the appearance, including the logo, from the admin area.
• Managing groups — Create, rename and delete groups to organise users and grant access in bulk.
• Administering Spaces — Create, edit, disable and inspect project Spaces from the admin settings.
• Managing users — Create a user, edit their account details and assign them to groups from the admin settings.
• Advanced Search — Find files with a dedicated search app that combines filters, full-text content search, and reusable saved searches.
• Switching apps with the application menu — Use the grid icon in the top left to move between ownCloud's apps, like Files and the text editor.
• App details and versions — Inspect an app's details and download a specific version from the App Store.
• Discovering apps — Browse, search and filter the apps available for your ownCloud from the built-in App Store.
• Acting on many files at once — Select several files and folders together, then apply a single action to all of them.
• Navigating with the breadcrumb trail — Use the path at the top of the file list to see where you are and jump back to any parent folder in one click.
• Casting to a device — Send a file to a cast device using the Cast action this extension adds to the file menu.
• Downloading files and folders — Get a copy of any file, folder or shared item onto your device.
• Download a whole Space — Save the entire contents of a project Space to your device as a single archive.
• Diagrams with draw.io — Create and edit draw.io diagrams directly inside ownCloud and save them back to your files.
• External sites — Reach websites your administrator pinned, either in a new tab or embedded inside ownCloud.
• Previewing files — Open images, video, audio and more right in your browser, without downloading them first.
• Searching inside file contents — Full-text search looks inside your documents, so you can find a file by a word it contains, not just by its name.
• Exporting your data — Request a personal data export under GDPR from your account settings and download it when it is ready.
• A day in ownCloud: share this week's meal plan — Follow Alice as she prepares a folder, shares it with the parents, and they pick it up from their own accounts.
• Viewing JSON files — Open a .json file in a formatted, collapsible viewer instead of reading raw text.
• Changing the language — Pick the language you want for the web interface, and watch it switch instantly.
• Copying and moving files — Make a copy of a file in another folder, or move it somewhere new, without re-uploading.
• Notification settings — Read in-app notifications from the bell, clear them, and control whether you get notification mails.
• Paging through large folders — Set how many items appear per page and step through a long file list with the pager.
• Photo gallery — The Photos extension gathers every image across your spaces into one visual timeline, with calendar and map views.
• Photo lightbox — Open a photo full screen to see it large alongside its EXIF metadata, and jump straight to where it was taken.
• Photos on a map — Plot your geotagged photos on a world map to see where each one was taken.
• Upload progress bars — Choose the style of the progress bar shown while files upload, from your account settings.
• Renaming files and folders — Give any file or folder a clearer name, in your own space or in something shared with you.
• Searching within a Space — Find files that live in a specific project Space, with results that show which Space each match belongs to.
• Creating and opening shortcuts — Make shortcut files that jump straight to another file, a folder or an external web page.
• Create a Space from selected items — Turn a folder or a selection of files into a brand new project Space in one step.
• Creating a public link to a Space — Share a whole project Space (or a folder inside it) with people who have no account, protected by a password.
• Give a member time-limited access — Set an expiration date so a Space member's access ends automatically on the day you choose.
• Managing the members of a Space — Add people and groups to a project Space, choose what each one can do, and remove access when it is no longer needed.
• Page through a Space with many items — Move between pages, show hidden files, and change how many items appear at once in a large Space.
• Extracting ZIP archives — Unpack a .zip archive right where it sits, without downloading it first.
• Uploading files and folders — Add files and whole folders to your space, one at a time or many at once.
• Pausing and resuming a large upload — Pause a big upload and pick it back up later without starting over.
• Tiles and list views — Switch the files list between the condensed list, table and tiles layouts to suit what you are doing.
• Chatting with a file — Open a chat sidebar next to a PDF, text or Markdown file to ask questions about it, or have an AI assistant rewrite it for you in place. The Chat with File extension, released as chat-with-file 0.1.0.
• AI version changelog — For a file kept across several versions, generate a plain-language summary of what changed in each revision, written by an AI assistant from the actual diff between versions. Released as v0.1.0 of the Version Changelog extension (web-extensions).
• Managing groups — Create groups and manage who belongs to them from one screen. The Group Management app lists every group with its member count, lets you create, rename and delete groups, and add or remove users from a group. Preview of the Group Management extension (web-extensions PR #463).
• Password protected folders — Lock a folder behind a password so only people who know it can open and share its contents.
• Commenting on a file — Leave threaded Markdown comments on any file or folder you can edit, and edit or delete your own. The File Comments extension adds a Comments panel and context action, and stores comments as WebDAV properties so they travel with the file when it is renamed or moved. Released as file-comments 0.1.0.
• Scanning files for sensitive data — Select one or more files and have an AI assistant flag any personal data, credentials or confidential content, with the sensitive values redacted. The AI Sensitive Data Scanner adds a batch action for TXT, MD and PDF files and sends the extracted text to an admin-configured AI endpoint. Released as ai-sensitive-data-scanner 0.1.0.
• Getting a folder brief — Select a folder and get a short AI-written overview of what it contains, its main file types and its most recent activity — without opening a single file. The AI Folder Brief sidebar reads only the folder listing (names, types, sizes and dates), never file contents. Released as ai-folder-brief-sidebar 0.1.0.
• Getting insights from a CSV — Open a CSV or TSV file and get AI-detected column types, value ranges and a few plain-language observations about the data. The AI Data Insights sidebar parses the file in your browser and sends only a compact preview to the AI endpoint. Released as ai-data-insights-sidebar 0.1.0.
• Generating image alt text — Generate a concise, accessible description for an image with a vision-capable AI model, then edit it and save it back to the file. The AI Image Alt-Text Generator adds an Alt Text panel and context action for JPG, PNG, WEBP and GIF images. Released as ai-image-alt-text-sidebar 0.1.0.